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[FILLED] Seeking: Marketing Coordinator (Volunteer Position VSFF2023)

Attention short film fans! We’re looking for a skilled and passionate Marketing Coordinator to join our team!

Working as part of the Marketing and Publicity Team, this role will coordinate media coverage of the festival, assisting in connecting festival officials and filmmakers to media outlets. The Marketing Coordinator will also assist with regular communications such as our monthly newsletter.

Our ideal candidate is creative, organized, collaborative, and an excellent communicator with a passion for film.

Sound like you? Read more below:

About Us

Since our inception in 2005, the Vancouver Short Film Festival has been committed to celebrating Canada’s vibrant community of short filmmakers, documentarians, and animation artists. Our goal is to foster that community by elevating local talent, connecting filmmakers to audiences, and building ties between emerging and established filmmakers nationwide.

Each year the festival programs over 50 films and awards over $15,000 in cash and prizes to Canada’s best short films. Since 2009, screenings and events have taken place at the VIFF Centre Cinema in downtown Vancouver. In 2021 VSFF held its very first online edition via Eventive Virtual, screening 61 films and holding three days of special events.

The 13th Vancouver Short Film Festival will be held in June 2023. We are currently looking for committed volunteer staff members to join our stellar team.

Work Hours

Position Duration: April - July 2023

The time commitment for this role varies based on the festival cycle. Generally, the anticipated time required is 2-5 hours per week. During the lead-up to the festival the time commitment is an estimated 5-8 hours a week, with work increasing as the festival draws nearer. We expect the candidate to be available and on-site during the festival period (typically a 3-day event).


The Marketing Coordinator will work as part of the Marketing and Publicity team to help develop messaging and branding for our 2023 Festival. Besides helping the team with tasks as needed, the Marketing Coordinator will be responsible for:

  • Coordinating media outreach for our 2023 festival

    • Distributing press releases to media outlets at the direction of the Marketing & Publicity Director

    • Reaching out to media outlets to pitch stories on the festival and its films

    • Arranging interviews between media outlets and festival personnel

    • Maintaining and updating our list of media contacts

    • Maintaining good relationships with our media contacts

    • Acting as a point of contact for media attending the festival

    • Track and archive copies of media coverage for reports

  • Preparing and sending the VSFF monthly newsletter via Mailchimp

    • Liaising with the Marketing Director and/or Festival Directors for festival news items

    • Liaising with our Outreach and Development coordinator for updates from our community partners

    • Liaising with our Graphic Designer for content

    • Maintaining and updating our newsletter subscriber list

    • Planning additional newsletter content with the Marketing & Publicity team

  • Distributing other festival communications (announcements, program guides, etc.) via Mailchimp as needed

  • Update program and event listings on dedicated websites and publications

  • Attending staff meetings as required

  • Attending networking events or other film festivals, if desired

  • Track and archive copies of advertising for reports

  • Contributing to the year-end Marketing Report following the festival



  • Are passionate about the film industry and knowledgeable about the local arts community

  • Possess a strong working knowledge of the Vancouver media landscape

  • Are organized, have great written communication skills, and love to connect with people

  • Are a fast learner who is great working both alone and with a team

  • Are graduating or have recently graduated with a Marketing, Film, or Arts related degree (or have equivalent experience)

  • Have access to the Internet and Microsoft Word

  • A basic knowledge of HTML is an asset


In exchange for your work, you will receive:

  • A pass to the Vancouver Short Film Festival

  • A reference letter from the Board of Directors, Festival Co-Directors, or Marketing Director, if requested

  • Recognition in the official VSFF program and website

To apply:

Please complete our online application form at the link below:

Deadline to apply is Tuesday February 28th, 2023, however please note that applications are being reviewed on a rolling basis.

VSFF thanks all applicants for their interest, however only applicants selected for an interview will be contacted.

Any questions about this posting can be directed to:

For more information about VSFF, please visit


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